Quotation generator
A supplier sends a quotation after an RFQ — and the buyer's purchase order usually matches its line items and terms. Fill in the seller, the buyer, the commercial terms and the line items, and this tool renders a standard sales-quotation sheet with Incoterms, payment terms, validity, discount, tax and a SAY TOTAL line. It prints directly or saves as a PDF from the print dialog; nothing leaves your device.
Quote details
Parties
Commercial terms
Line items
Import a supplier quote: .xlsx, .csv, .tsv or .txt. Part number, description, qty, unit price and notes columns are looked up; seller / buyer / quote no. / date / terms are filled in automatically.
Opens your browser's print dialog — choose "Save as PDF" to download the document.
QUOTATION
Quote no.: Q-2026-0001
Date: 2026-08-17
Valid until: 2026-09-16
Seller
—
Quoted to
—
Terms
Incoterms: EXW
| Part number | Description | Qty | Unit price | Amount |
|---|---|---|---|---|
| STM32F103C8T6 | ARM Cortex-M3 MCU, LQFP48 | 100 | $1.85 | $185 |
| LM7805CT | 5V 1A linear regulator, TO-220 | 200 | $0.42 | $84 |
| Total | $269 | |||
SAY TOTAL $269 (Two Hundred and Sixty Nine Only)
Notes
A quotation is an offer, not a binding contract — its validity, Incoterms and payment terms matter as much as the prices. The seller's signature line turns it into a counter-signed commitment when the buyer also signs.
Next step in the flow? Turn an accepted quote into a proforma invoice, or raise a purchase order to the same line items. For customs documents, the packing list goes with the shipment.
Frequently asked questions
How do I save a quotation as a PDF?
Fill in the seller, buyer, terms and line items, then click Generate & print PDF. This opens your browser’s print dialog — choose Save as PDF to download the quotation. All data stays in your browser; nothing is uploaded or stored.
What is the difference between a quotation and a proforma invoice?
A quotation is the seller’s priced offer before an order — it states validity, Incoterms, payment terms, lead time and warranty. A proforma invoice is issued after the order is confirmed and adds the shipment fields (ports, consignee, HS codes, bank details) that the buyer uses to open an L/C or arrange payment and customs.
What do the Incoterms on a quotation mean?
Incoterms 2020 (EXW, FOB, CIF, DDP and the rest) define who pays for and is responsible for freight, insurance and duties. The seller picks the term on the quotation, and the unit prices are understood to be on that basis — e.g. FOB prices exclude freight and insurance, CIF prices include them.
How are discount and tax applied to the total?
Discount is applied to the line subtotal first, then tax is calculated on the discounted amount. The SAY TOTAL line writes the final figure out in words — the form banks and payment departments expect on an invoice.